Top 4 Parameters to a Right Document Scanning Solution

14 Oct 2017

With the advent of technology and its capabilities and continually increasing beyond capabilities, along with escalating levels of consumer demand, workplaces are undergoing a period of unprecedented change. By propagating a document scanning solution, our sole purpose is to resolve hospitality industry’s workflow challenges. In fact, travel industry is just in our DNA. It’s an unhidden fact. Firms are looking to access the data faster, sooner and with maximum accuracy. Customer in turn want faster access too to their assets. This will never change in the fast-paced world. However, as customers grow, travel agencies not only require proficient technology to streamline their workflows and provide greater visibility but also deliver timely results. By partnering with a genuine and right document scanning solutions provider, you will receive unmatched benefits like these:

Speed: The scanning solution must enable the user to scan quickly and safely from any location, be it office desk or client’ space, escalating the data acquisition process, which increases overall efficiency and productivity. Generally, MRZ scanners are capable of accurately discerning codes even from 1 feet away, the speed is something which is more important. Here we can consider around less than 01 second to be an ideal speed for any scanner.

Productivity & Cost Savings: The right document scanning solution will always significantly enhance cost savings for your firm. By migrating to a paperless environment, you can save on office space costs, document retrieval costs and also reduce the risks. The solution must integrate with major CRM systems so you can exert better control. Not only this, this also would be able to track resource usage and capture valuable business intelligence. It should reduce time and increase productivity.

Accuracy: A full proof document management begins with efficient and accurate capture processes.Accuracy needs to be a part of the process and mechanism as far as any technology adoption is under consideration. This is one reason why you might be looking to replace the conventional (manual) means.Ensure that the document scanner you choose should have zero error policy and as a matter of fact, they must yield 100% accurate and desirable results.

Data Security: Make sure the you do not ignore the most important details of all – data. Your client’s data is your own asset and it is solely your responsibility and ownership as to where it is stored. In today’s world, most of the data is vulnerable to hacking unless it is sharply firewalled or guarded. As far as document scanning solutions are concerned, make sure you insist the providers to provide you with the right guidance or simply inform you about the servers and other relevant information. Some document scanners or applications like AccuraScan does not even require the data to be stored as it is fully self-user automated and data is directly on the client’s server itself.